Policies

Adult Resident Cards

Adult library cards are issued free to all persons, age 18 and up, who are Middletown residents and to non-residents who work (including temporary household employees), attend school, or own property in the township. To obtain a borrower’s card, current proof of residency, employment, school enrollment or property ownership must be presented. If any street is in question, the library will verify with the Township Tax Department before issuing the card. Individuals who receive mail at a P.O. Box must also provide the library with a street address.

Acceptable forms of identification:

  1. Driver’s license
  2. Employee or School ID card, current year
  3. Current tax bill
  4. Current utility bill
  5. Current pay stub with address shown
  6. Bank check with address printed
  7. School schedule, report card, or bus pass

Military Service - Anyone at least 17 years of age who lives, works, or goes to school in Middletown, and who provides proof of active military service shall be entitled to an adult library card.

Non-Resident Card

A non-resident may obtain a library card for a $75 annual fee. The card is valid for one year. Non-resident senior citizens, 62 years and older, may purchase a card for $25 annually.

Juvenile Card

Juvenile library cards are issued free to resident children. Library cards are issued free to non-resident children who attend school (grades K-12) in the Township. Signature of responsibility by parent or legal guardian is required. Automatic expiration occurs upon child’s 18th birthday. The card may be used to borrow all items except the “R” rated movies

Term

All resident cards are issued for a term of three years, and are renewable. All non-resident cards are issued for a term of one year, and are renewable. All card holders must show current ID for renewal.

Presentation of Card

Library cards must be presented to borrow materials. If the card is not available, ID which establishes name and residency status is required. If a library card is not presented, a fee of $1 will be charged.

Lost or Stolen cards

A replacement card is $3.00. Stolen cards are the responsibility of the owner until reported to the library.

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Two Week Loan

Books No Limits
Magazines No Limits
Audio Books No Limits
C.D. 's No Limits
Information Videos No Limits
Playaways 2 per card

Two Day Loan

Entertainment Video & DVD - No limits

Overdue Fines

Charges begin when the library opens on the day following the due date. All fines are 25¢ per day per item, except VHS, DVD, & CD-ROM which are $1.00 per day.
Replacement Cards will cost $3.00. No sliding scale rate.

Limits

The library sets limits on the number of items that may be borrowed per cardholder for some media types, and where there is heavy demand for a subject.

Vacation Loans

Customers may request an extended loan period of up to 4 weeks on any item that has been in the collection for six months except reserves, 2-day items, and school reading list items.

Fines

Fines are not charged for days the library is closed. Fines begin at the library opening time on the day after the due date.

Renewals

All library materials can be renewed 4 times. Exceptions:

  1. Reserve items
  2. Inter-library loans (materials from another library)

Reserves

All library materials may be reserved without charge. Pick up must be within 4 days, or the item goes to the next waiting customer or is re-shelved. Reserves may be made by Internet on the library’s website catalog, or in person at any OPAC station, or at the circulation and reference desks. Telephone reserves will be handled at the reference desk.

Limits

  • 30 reserves per patron at any time.
  • 5 on-shelf item reserves per day.
  • Video/DVD titles rated ‘R’ by the MPAA may be borrowed only by Adults over the age of 18 who present a valid Middletown Township Adult card.

Your PIN Number

When placing a hold on a book, your pin is the last four digits of your telephone number (the one you provided the library with). The pin when using the electronic databases is your last name.

Returns

All library items may be returned in interior or outside book drops, with the exception of interlibrary loan (ILL) items, which must be returned at the Borrower Services Desk.  See below for more information.

Lost or Damaged items

The borrower is responsible for the replacement cost of materials that are lost or damaged. This is the price recorded at the time of acquisition. All items, including damaged items, should be set to lost and a $2.00 restocking fee will automatically be added. The library will accept exact duplicates of any lost or damaged items. The restocking fee will still apply. Receipts for all transactions are automatically printed and available to the customer.

Lost and Paid Materials

A customer who has paid for a lost item but later returns it to the library will not receive a refund for the cost of the item.

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Request for Library Materials Reconsideration

Middletown Library users may request reconsideration of any circulating library item. The process must go through library administration. To request reconsideration, fill out the request form and give it to the MTPL administrative office.

ILLs

Interlibrary loans are items borrowed from other libraries to fill requests. These items circulate for two weeks and cannot be renewed unless the owning library permits such a renewal. The process must go through the ILL librarian on staff. Fines are .50 cents per day if late. All items must be picked up and returned at the Main Library Borrower Services desk.

The Middletown Township Public Library will lend its materials to other libraries following the Interlibrary Loan Code of the American Library Association. Middletown Library procedure will be incorporated into this policy.

1.    Patrons may have a maximum of five [5] interlibrary loans active in process at any time. This would include any combination of requests which are waiting to be filled or materials which have arrived and are circulating or waiting to be picked up.

2.    Requests for interlibrary loans will be accepted only from patrons in good standing, under the fines threshold.

3.    Interlibrary loans are subject to all restrictions placed on them by the lending library [i.e. in-house use, etc.]

4.    Materials may/may not be renewed at the discretion of the lending library. Fines may accrue during the renewal process/period.

5.    Interlibrary loans will be held at the Borrower Services desk for four [4] days. The patron will be called when the materials arrive. Any items not picked up within the four day period will accrue a $5.00 service fee per item. Fees and service charges from the lending library will be attached to the patron’s record even if the materials are not picked up.

6.     Any individual patron who misses three interlibrary loan pickups in a six [6] month period will not be permitted to borrow through interlibrary loan for a period of six [6] months thereafter. At the discretion of the Board of Trustees, further abuse of interlibrary loan could result in the loss of this privilege.

Library Suspension

The Library reserves the right to suspend borrowing privileges to anyone who abuses library policy. This suspension may be temporary or permanent.

Proctoring Policy

The Middletown Township Public Library will offer test proctoring services to residents for $10 per test and to non- residents for $25 per test. This fee is due and payable at the time the proctoring is scheduled. 

Proctoring services shall be provided during regular hours of the library, at the convenience of the library, and in accordance with library policies and procedures.

Donation Policies

Middletown Township Public Library does accept the donation of book and other materials. Once donated, the materials become the Library’s property and the Library reserves the right to use and dispose of them in the manner most useful to the Library. This could include adding them to the collection, giving them the the Middletown Library Foundation for their book sale, or disposing of them.

To donate materials to the library, please place the items in a plastic bag. Bring the items to the Main Branch and leave them on the loading dock at the back of the building for library employees. Any materials with bugs or mold will not be accepted.

Another option is to send us a check in the amount you wish to donate, indicate your wishes as to the disposition of the gift money. In your letter, please indicate the following:

  1. Do you wish the gift item to be a book, audiobook, CD or video?
  2. Audiovisual materials do circulate. Books may be designated for the Children’s Room or Adult Room, the reference collection (if appropriate) or the circulation collection.
  3. If you have a preference for subject matter, please indicate. Some individuals mention subject areas they are interested in or, in the case of memorial gifts, the donor will note the subjects that were favored by the deceased.

Based on the above, our professional librarians will select a book and/or audiovisual material that will best meet the donor's wishes.

Because of processing, audiovisual materials cannot be fitted with donation labels. Books, however are given bookplates on the inside front cover. Please stipulate the wording of the bookplate, i.e. (a) Donated by___ (b)In Honor of___Donated by___(c) In Memory of___Donated by___. After an item has been ordered, received, and processed, acknowledgement letters are sent to both the donor and the donee or the donee’s family (all necessary names and addresses must be included).

Privacy Policy

Any personal information which is collected during your visit on our website is solely for the purpose of contacting you if the need arises about future projects. Your information, including name, address, email address, and payment information will not be shared with any other person or company.

We do not use, nor do we condone the use of unsolicited bulk e-mail.

Confidentiality

Middletown Public Library upholds the American Library Association policy concerning confidentiality. This policy extends to “information sought or received, and materials consulted, borrowed or acquired.” Upon presentation of a juvenile card (user under age 18), a parent or guardian may access the child’s record.

The library does not release any patron information to any law enforcement or government agency without the presentation of a subpoena, as per N.J.S.A. 18A: 73-43.2, or search warrant presented by the FBI under the provisions of the Federal Intelligence Surveillance Act (FISA), or the Electronic Communications Privacy Act (ECPA), two latter acts which supersede state law.

Copyright Notice

It is the borrower’s responsibility to comply with the copyright law of the United States. (Public Law 94-553).

Hold Harmless

The Middletown Township Public Library accepts no responsibility for damage to personal computer equipment or software caused by use of library materials and provides no guarantee that the material will operate on the borrower’s equipment.

Library employees who give technical suggestions or advice to customers regarding their personal hardware, software, audio visual material, or any other matter shall be free from any responsibility and held harmless.

Internet Use Agreement

  1. The Middletown Township Public Library offers public access to the Internet.
  2. Internet access is available to all users of the Library who agree to these conditions.
  3. The Internet is a global linking of millions of computers. The Internet provides connections to a world-wide network of computer databases, Usenets, and other Online services. User recognizes that some systems may contain controversial materials and will use his or her own discretion in accessing such materials. Parental supervision and control are advised.
  4. User recognizes that the primary purpose of online usage is to further educational and business pursuits, and further recognizes that the amount of time spent on the Internet must be shared with other users. A one-hour limit is imposed if more than one user requests access to the Library Internet system.
  5. Commercial uses of the Library Internet System are prohibited
  6. User agrees not to order services or merchandise, request or in any manner solicit goods for services offered from other systems while connected to the system at the Middletown Township Public Library.
  7. Users may not upload or download programs or files to computer hard drives.
  8. Any vandalism to the system’s components including software, hardware or data of the system shall result in disciplinary action by the Middletown Township Public Library and termination of user privilege.
  9. User’s access to and use of the system may be terminated by the Middletown Township Public Library for any perceived or suspected abuse of the above provisions.
  10. Use of all printers will be at a cost of 25 cents per copy.
  11. MTPL cardholders in good standing may access the Internet free of charge for 2 hours per day plus have one guest pass per day.
  12. Visitors’ passes shall be free but limited to one 30 minute internet use session per day.
  13. Internet Relay Chat is prohibited.

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