I've had requests for clarification and more detail on what is happening with the Main library parking lot improvement project. For those of you w ho want just the abstract:
No decision has been made on this capital project, but if it is done in 2012, it will be paid for by the library reserves and engineered by the Township. The library has preliminary designs and will participate in the final design.
Main Library Parking Facts
For several years, I have been informing the library Board of Trustees that the growth in library usage was creating a shortage of parking. My observations were that a shortage could pop up almost any day and time, and I recommended a parking capacity and usage study to be put into the Board's capital projects plan. By last fall, it was at the top of the list of things that we needed to do. As with all of our capital projects, the library intended to use its reserves, not to ask the Township for funding.
In the Summer of 2010 I was authorized by the Board to send out RFP's, Requests for Proposal, to engineering firms for an assessment of a number of parking lot matters. They included:
Multiple proposals were received, and two firms were selected to be interviewed by the full Board. These firms represented the two lowest proposals in terms of cost. They were DW Smith and Maser Consulting. DW Smith had been the engineer who designed and carried out the water remediation project at the back corner of Main in 2009. Mayor Scharfenberger was present for the DW Smith presentation, but had to leave before the Maser presentation. The contract was awarded to Maser Consulting, in the approximate amount of $29,000. [I'm writing this from home so I only remember the approximate amount]
Maser conducted a comprehensive traffic and use study in AUgust and September 2010; I met with them several times to discuss library needs, etc. and they made and revised plans for a few months. In January, 2011, three proposals were reviewed by the Board at their meeting. Frankly, this presentation did not go well. The Maser team followed Mr. Settembrino's layout of his four point plan for library finance, which had everyone on the board stunned. The main problem, though, was that additional parking in 2 of the 3 proposals would cover additional land with pavement and would generate storm management and environmental approvals that skyrocketed the costs. I asked Maser for a 4th plan that would avoid these issues and costs and get the maximum parking out of it that we could.
The 4th plan was reviewed by me, Tony Mercantante, Ted Maloney and one of the Maser engineers. Tony mentioned that including this project in the Town's 2012 Capital Improvements Projects might get the library better pricing. This is the germination of the inclusion of this project in the Transfer of Library reserves to the Township settlement. At this time it was obvious that refinement of the last design, specifications for bidding, and the permissions and tests needed would require additional engineering work. Maser asked if they should prepare a proposal for these next steps, and I said yes.
The proposal came in on May 13, several days before the library board meeting. We were all informed by Committeeman Settembrino that all further engineering work on on the library parking lot would be conducted by the Township Engineer of record, that is T&M. The Board briefly discussed this at their meeting.
The next engineering work to be done will build on the Maser study, not duplicate it, as some have asserted incorrectly.
The Middletown Library will be expected to use the services of T&M if the project is in the Township's CIP list for next year [and presuming T&M is the Township engineer in 2012]
The Library will be expected to pay all hard [construction] and soft [design, project supervision, permits, testing] that the Township engineer dictates is required.
And ultimately, maybe this is all moot. The library faces a huge cut in its operating budget next year, unless the TC is willing to provide more than the minimum funding level, and thus support the library at close to the 2011 level. A close analysis of our fiscal position is forthcoming. It is my personal belief as the Administrator of the Library, that the library should not undertake debt financing for this project, but rather maintain it's prior practice of saving until enough cash reserves are available, and then proceeding. This will be the Library Trustees' decision. I believe the problem of not enough parking will continue to grow, as library business is on a significant upswing. It is unclear to me whether the TC will provide permission for the library to proceed with any capital improvement project in the future unless it is totally under their control, except, of course, for the payment.
Lastly, I hope that in the length and detail of this explanation, it is not lost on the reader that the library's plans included addressing numerous safety issues, not just additional parking. We DO need more handicapped parking, we DO need to eliminate the double parking in the lot for pickups and dropoffs, we DO need to add more safety measures for pedestrians who have to cross a traffic lane to enter the building!!
We have nearly 2,000 visitors per day at the library. Their safety is of keen importance to us.
Susan O'Neal, Library Director